Click on the name of the report or document. The report or document opens.
From the Home menu, point to Subscribe to, and select Printer. The Schedule Delivery to Printer dialog box opens.
Type a name for the subscription in the Name field.
From the Schedule drop-down list, select a schedule or event. The schedule choices available are created in the Schedule Manager in Desktop.
Determine the delivery location for the report/document by doing one of the following:
If the printer you want to deliver to is available in the drop-down list next to Printer, select the printer.
To add printers to the drop-down list, click Printer. The Recipients Browser dialog box opens.
To search for an existing printer on your network, type a printer name in the Find field.
To select a printer (recipient) to be added to the Location drop-down list, move one or more printers from the list on the left to the To list on the right.
To add printers (recipients) to the drop-down list, type a name in the Address Name field for the printer you are adding. In the Physical Address field, specify a path for the printer. An example of a properly specified path is:
\\domain-print1\ID-123HP. Select a printer from the Device drop-down list. Click Add to Recipients when you are finished defining the new recipient.
Notes:Any locations you create must be accessible from the machine on which Distribution Services is installed.
Special characters such as * ? : " < > and , are not supported when typing the printer path.
Click OK when you are finished selecting printers to be added to the Location drop-down list.
To specify a new printer location, type the network location of the printer in the Printer path field. An example of a properly specified path is: \\domain-print1\ID-123HP.
You can add the current date, time and/or recipient's name to the printer path. Hover your cursor over the
icon to see the correct syntax to use when adding this shortcut.
Expand page-by fields: Displayed only when the report contains grouped objects. Select this check box to print all objects in the Page-by drop-down lists when printing a report. To print only the objects currently displayed (currently selected in the Page-by field), clear this check box. For an introduction to page-by, see Grouping data by page: Page-by.
Specify print options, such as the range of report/document pages to print, number of copies, and whether or not to collate the printed pages.
To preview the report/document delivery, select the Send a preview now check box. The delivery is sent immediately.
Expand the Advanced Options.
Do not deliver after: You can select a date when the subscription will expire. To do this, click the calendar and select a date.
If you have selected multiple recipients, the following options are displayed.
Allow recipients to change delivery settings: Select this check box to let the recipients make changes to the settings. For example, the recipient can change the prompt answers for the subscription or change the time of day the report or document is sent.
Allow recipients to change personalization: Select this check box to let the recipients make changes to the personalization. This option allows the recipient to edit the subscription properties.
Allow recipients to unsubscribe: Select this check box to let the recipients unsubscribe from this scheduled delivery.
To have a notification email sent when the report/document is delivered on the specified schedule, select the Send notification to email address check box.
For a report or document with prompts, all prompts are displayed if you are not subscribing to an open report. The selections you make for these prompts will be used whenever the report/document is delivered.
Click OK. The file will be delivered to the specified printer on the specified schedule.